Location: BKC, Mumbai, India
Qualifications: MA in Social Sciences
Age Range: 32-38
Gender Preference: Male
Timings - Availability as per business. Office hours separate.
(Should have a valid passport and can travel)
Job Summary: We are seeking a highly motivated and detail-oriented Executive Assistant to provide comprehensive administrative support to our editor. As an Executive Assistant, you will be responsible for managing a wide range of tasks, including scheduling meetings, following up on action items, handling correspondence, and overseeing office operations. The ideal candidate should possess excellent written and verbal communication skills, a strong background in data and figures, and be able to thrive in a fast-paced environment. This position requires a male candidate, given the specific preference of the employer.
- Manage the editor's calendar, scheduling meetings, appointments, and travel arrangements.
- Coordinate and organize meetings, conferences, and events, ensuring all necessary arrangements are made.
- Follow up on action items and ensure deadlines are met.
- Handle incoming and outgoing correspondence, including emails, letters, and phone calls, maintaining a high level of professionalism.
- Conduct research and compile data for various projects and reports as requested.
- Assist with the preparation and editing of documents, presentations, and reports.
- Manage office operations, including ordering supplies, maintaining records, and organizing files.
- Support the editor in preparing and distributing agendas, minutes, and other relevant materials for meetings.
- Maintain a high level of confidentiality and professionalism when handling sensitive information.
- Provide general administrative support, including photocopying, scanning, and filing documents.
- Master's degree in Social Sciences or a related field is required.
- Proven experience as an executive assistant or in a similar role is preferred.
- Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in using office software, including word processing, spreadsheets, and presentation software.
- Strong analytical and problem-solving skills, with a keen eye for detail.
- Highly professional and polite demeanor, with exceptional interpersonal skills.
- Ability to work independently and as part of a team, adapting to changing priorities.
- Flexibility to work long hours and handle time-sensitive tasks when necessary.
If you are a driven and meticulous individual with a passion for supporting senior executives, we would love to hear from you.
To apply, please submit your resume, cover letter, and references to firstname.lastname@example.org. Subject line should read “Executive Assistant”